Parenting Teamwork: Top 10 Tips for Coordinating School Events

By Nisha Baheti|3 - 4 mins read| April 03, 2024

Did you know that the active involvement of parents in their kids’ school can turn out to have positive outcomes in the academic performance of students? And nearly 80 percent of parents believe the same, according to a study conducted by the National PTA.

From attending parent-teacher meetings to fundraising events at school, the need for coordination at school events can be overwhelming for every parent. And especially, with the responsibilities to balance work and household, the additional responsibilities to engage in your kid’s school events can make it difficult for busy parents.

However, with the right teamwork and coordination approaches, parents can easily strengthen their bonds with their kids’ school. Read below this article to learn ten effective tips for effective communication and teamwork for parents during school events.

10 Tips for Effective Communication at School Events

Want to find out how you can stay connected and improve coordination with your child’s school community? Here are some of the top tips for better coordination, particularly during school events.

Stay Connected

In this age of technological advancements, there are several communication platforms, such as WhatsApp and emails, that can be a great choice to keep parents updated about any upcoming events at school or to keep in touch with other parents. These applications could also be significant in updating parents about any new responsibilities or deadlines.

Team Effort

It is important to allocate the tasks, such as planning, decoration, or refreshments, to each parent volunteer on the basis of their strengths and availability. This will ensure no parent is overburdened due to these additional chores.

Keep everyone in the loop

Shared calendars, project management software, and spreadsheets are some of the most helpful tools for keeping track of deadlines and tasks. This will ensure all the parents are well-informed about their responsibilities to avoid any last-minute hustles.

All hands on deck

Every parent has some unique skills and talents. Whether it’s graphic design, crafting, or organizing, encouraging participation from every parent volunteer based on their strengths is certainly a great idea to promote inclusivity. In the end, every contribution, no matter how small, makes a difference.

Regular Check-Ins

Conducting virtual check-in meetings regularly is another significant approach to discussing upcoming events, brainstorming new ideas for the themes of school events, discussing progress, or any concern that may arise. This will ensure everyone is in the same loop and can provide support as and when needed.

Go Digital

There are several digital applications and tools especially designed for planning events, such as fundraising galas or volunteer sign-ups. These are also effective in promoting and organizing school events from scratch.

Share crystal-clear objectives

Sharing clear objectives for the event is a much-needed aspect of the success of any event. Thus, as parents, you should be aware of the objectives of the event and what it aims to achieve. Moreover, realizing the importance of your contribution to the event will ensure your willingness to participate more actively.

Flexibility is the key

Parents are indeed burdened with the responsibilities of household chores and maintaining work-life balance. Thus, it becomes crucial to be prepared for such events and remain updated about any such upcoming events so that you can adjust your schedule accordingly.

Celebrate achievements together

Celebrating and acknowledging the achievements of parenting teamwork will certainly reflect on the engagement of parenting volunteers for future events. Whether it’s achieving a fundraising target or successfully organizing a memorable annual event, celebrating teamwork together is indeed important.

Learn and grow

Lastly, as a parent volunteer, taking some time to think about what turned out to be good and what could be improved further during the event could help you learn from the experience and make improvements during the upcoming events. You can even take feedback from other parents on how their experience was.

TheParentZ provides Parenting Tips & Advice to parents.

About The Author:

Nisha Baheti

Last Updated: Wed Apr 03 2024

This disclaimer informs readers that the views, thoughts, and opinions expressed in the above blog/article text are the personal views of the author, and not necessarily reflect the views of The ParentZ. Any omission or errors are the author's and we do not assume any liability or responsibility for them.